Business Expenses – What They Are And What To Do With Them

An enterprise cannot go on working without any business expenses incurred. The basic equation involves deducting the cost of the total expenses from the total sales to come up with the profit, which basically signifies the condition of the business. Higher profit means better business. In order for an expense to be considered a deductible, it must be classified first both as a necessary and an ordinary expense. The former refers to anything considered to be accepted and even common in one’s trade. The latter, on the other hand, is anything that helps the business not only in its basic operations but in becoming successful and profitable. The capital amount used to set up the business as well as one’s personal expenses and the costs involved in determining the cost of the goods sold cannot be considered as business expenses.

Manufacturing businesses as well as those that buy products and resell them must incorporate inventories into their annual operations. This should be done fully and thoroughly to ensure that all the costs and sales are duly accounted for. Ideally, an inventory should be done before the tax year begins and right after it ends. Additional inventories may be done at any points in time between those two, but the necessity of such is on a case-to-case basis. The cost of the goods sold at the end of a specified period in time is deducted from the gross receipt within that same period. The resulting amount is the gross profit. Any expenses included in the goods’ cost must not be deducted as a business expense. Should the cost of figuring out the goods’ cost be considered as a portion of the good’s cost, then it is not a business expense anymore. Generally, the cost of goods sold includes the original cost of the raw materials including their shipping, storage and similar details as well as the labor costs for the individuals responsible for the procedures involved in coming up with the end product. Labor costing includes all the contributions to be made for the workers such as for pensions and the likes. Factory overhead costs can also be computed as an inclusion in the cost of goods sold.

The indirect costs must also be capitalized. These include the amount of money used for administrative purposes and those used for purchasing, handling, storing, processing and packing as well as for interest, rent and taxes. The usual interest business expense involves the charges for money loaned from another party to help out with the business’ activities. Taxes are for any local, state, federal or foreign taxes that are attributed to the business and its operations. Insurance costs that fall under the business expenses category must only be those that are for the business and not any one or anything else.

Certain costs have to be capitalized instead of deducted. They are referred to as capital expenses and are investments to the business. They are considered to be assets of the business. Costs that should be capitalized include the amount of money involved in starting up the business, the assets it acquire over time and the improvements it goes through. Any amounts used personally or as a part of living cannot be considered as business expenses unless a significant percentage of it is used for business. When such occurs, the total cost must be divided between the two. Common cases involve the use of one’s home and vehicles as a part of the business’ operations.